Struggling with your work productivity? Go through these effective tips on how to increase productivity at work and boost your efficiency.
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How to increase productivity at work?
Do you feel that you have not achieved enough even after working the entire day? We understand that you put in everything you got and still fail to accomplish your plans for the day. And trust us, it has nothing to do with your potential! Increasing productivity at work can be tough but not impossible.
Powerful techniques to increase productivity at work
Go through these effective ways and incorporate them to boost your productivity at work!
1. The Technique of Time Blocking
Time Blocking is one of the most useful ways to manage time and give yourself an upper shift in efficiency. In this method, you divide your working hours into small blocks of time. After that, you dedicate each block to a particular task and complete the same in that duration. Thus, you complete all your priorities for the day in time. Many experts and well-accomplished professionals use this method regularly to increase productivity at work.
2. Give Yourself a Break
You may think that taking a break makes no sense when we are talking about ways to increase productivity at work. Working consistently for long hours does not help. Instead, take 5 to 10 minutes of regular breaks in between your work hours. These would help you to concentrate more, reduce work stress and improve your performance.
3. Set Small Targets
Just jumping on to a big task or project can cause problems. This is because you may not figure out the total time for completing the same. It would not only mess up your schedule but also may cause unwanted stress. Hence, it’s advisable to set small goals or targets. You can also try to break a bigger task or project into small parts. If you follow this, you will find yourself in more control and will experience an improvement in your productivity.
4. Say no to Multitasking
Multitasking, to many, may seem a way of completing tasks on time. But, in reality, this is not the thing mostly. When you indulge yourself in multiple tasks at once, you are not actually putting in your full potential. Hence, pick up one piece of work at a time and complete it in less time and with more quality. And when you build this habit, with time, you will experience an improvement in your efficiency.
5. Avoid Time Wastage
There are several things at work, you might not know, that kill your time. This is because these are a part of your daily routine. You may perceive these as something very generic but they actually, drop down your productivity in important tasks. You can find some of yours in the list below:
a. Responding to Emails:
While emails are one of the best ways of professional communication, responding to every one of them ain’t good. Replying to every work email you receive shifts your focus from the task you are into towards something less productive. The best way is to reserve an hour of your day to respond to emails. In this way, you can easily concentrate on your task at every particular hour.
Yes, you read it right! Meetings offer loads of benefits from work planning to fixing issues. But, not every meeting requires your participation. Try avoiding meetings whose agendas do not require your involvement directly or indirectly. Save your precious hours and utilise them to increase productivity at work.
c. Interaction with co-workers:
Now, you might say that interaction with coworkers is essential for getting work done. Yes, we are in complete agreement. But, you should avoid personal conversations at the workplace. There’s a time for everything, and this wouldn’t just benefit your process to increase productivity.
6. Eliminate Procrastination
Procrastination will greatly impact your effort to increase productivity at work. This is not just about you. We all, at some point in time, procrastinate and it’s very important to find ways to overcome it. Try fixing deadlines and be accountable for following them. With these, you can actually have outcomes according to your plans.
In addition to this, you can also practice completing tasks that take mere time at the instance you receive them. This would help you in increasing your motivation using which you can target bigger assignments.
7. Go for the Difficult Ones First
Experts always advise picking up difficult or bigger tasks first. This is because they take a longer time to complete and, once done, leave the rest for other engagements. Also, you can try to start your day with complicated tasks because you are fresh and your focus is the highest at that time. This would help you in the timely completion of those tasks and you will experience a boost in your productivity.
It’s important not to get overwhelmed if you cannot complete everything on your to-do list. You will have productive and unproductive days. Remember, you can only overcome decreasing efficiency in the long run. Try adopting the above-mentioned techniques if you desperately wish to increase productivity at work. With these, you can easily complete your tasks, achieve your goals, and become a star performer. It wouldn’t be long before you see significant improvements in your productivity and overall work performance.
How about you share your perspective too? Post your comments below and let us know which productivity technique you plan to incorporate to shoot up your work efficiency.
About the Author:
Mr. Driple Shah is an International Productivity and Mindset coach with a background in business communications and mentoring. He has trained over 35,000 individuals across India, Kenya, and Thailand, and mentored professionals and teams from over 1000 enterprises in various industries. As the CEO of Growth Vidhyapeeth, Mr. Shah is dedicated to helping individuals and organizations achieve their full potential through coaching and mentoring programs. He is also an author of e-books on mindset and communication skills, and invites you to connect with him on LinkedIn to stay up-to-date with his latest work.
If you have any queries, please feel free to Mail me!
Q1. What are the best ways to increase productivity?
A. Though there are numerous ways to increase productivity, time blocking, eliminating procrastination, taking breaks and setting small targets are some of the top ones.
Q2. What are the top 4 ways to be more productive at work?
A. If you wish to be more productive at work, you should follow the techniques mentioned below:
1. Avoid unnecessary interactions
2. Limit your email response time
3. Break a big project into small targets
4. Try to go for the difficult tasks first.
Q3. What is the key to productivity?
A. The key to being productive lies in consistency. Yes, whatever technique you choose to increase your productivity, you have to be consistent with it. You have to adapt that particular way.
Q4. What are the 5 main factors that affect productivity?
A. The 5 main factors that affect productivity are:
2. Work Clarity
4. Time Wastage at work
5. Working Hours